Activities Director – Long Term Care | Full Time

Holly Thompson

Why Blue Mountain Hospital District & Grant County?

The Blue Mountain Hospital District (BMHD) is located in Grant County, Oregon, at the heart of the John Day River, in beautiful, rural, Eastern Oregon.  Our District is comprised of a Critical Access Hospital (CAH), Family & Rural Medicine Clinic, Home Health and Hospice, Emergency Medical Services, an Intermediate Care Center and all of the supporting ancillary departments necessary to care for the health and wellness of our community.

Our District spans from John Day to Prairie City, nestled in a valley surrounded by the Blue Mountains.  The Strawberry Mountain Range and John Day River Valley offers a variety of outdoor activities, from abundant hiking/mountain biking/horse riding trails, to high and low lakes and ponds.  Our area is known to be a “go to” place not just for recreation, but also for big game hunting and fishing!

Join our family-like team and settle into a lifestyle that is hard to beat!

For more information on our area, visit our Grant County Chamber of Commerce page at: https://www.gcoregonlive.com/

Position Summary:

The Activities Director provides for an ongoing program of activities designed to meet, in accordance with the comprehensive assessment, the interests and the physical, mental, and psychosocial well-being of each resident. The Activity Director plans, organizes, and directs or carries out a program of activities, which will provide entertainment, intercommunication, exercise, relaxation, opportunity to express creative talent, and fulfill basic psychological, social, and spiritual needs for our residents. The Activity Director will be available to all residents as requested by the residents’ physicians, subject to their written restrictions and limitations.

Essential Functions and Responsibilities:

Plan, develop, organize, implement, evaluate, and direct the activity programs of this facility.  Keeping abreast of current federal and state regulations, as well as professional standards, and make recommendations on changes in policies and procedures to the DNS.

  • Provide an activities program on a daily basis including evenings and weekends.
  • Provide a plan of activities appropriate to the needs of the residents that includes, but is
  • not limited to:
    • Group social activities.
    • Indoor and outdoor activities, which may include daily walks.
    • Activities away from the facility.
    • Spiritual programs and attendance at houses of worship.
    • Opportunity for resident involvement in planning and implementation of the activities program.
    • Creative activities such as arts, crafts, music, drama, educational programs
    • Exercise activities
    • One to one attention
    • Promotion of facility / community interaction
  • Assure that at least thirty (30) minutes of staff time is provided per resident per week for activities duties.
  • Prepare a monthly calendar of activities written in large print and posted in a prominent location and in resident rooms that is visible to residents and visitors.
  • Coordinate the activities program with other services in the facility.
  • Recruit, train, and supervise volunteers when appropriate.
  • Assess resident needs and develop resident activities goals for the written care plan.
  • Encourage resident participation in activities and document outcomes.
  • Review goals and progress notes.
  • Properly document MDS reports and progress notes.
  • Obtain necessary equipment and supplies and provide for their accessibility through organized storage.
  • Participate with the administrator/DNS in developing a budget.
  • Foster family and community support of the activity program (e. g., through newsletters, networking, and activities) which bring family members or members of the community into the facility, etc.
  • Initiates and promotes activities both within and outside the facility to stimulate and promote resident interest, communication and general well-being.
  • Encourages hobbies and provide materials and supplies in keeping with each resident’s financial status and department budget.
  • Encourages, Instructs and supervises craft activities among residents, in groups or individually, in recreational areas or in residents’ rooms.
  • Complies with safety regulations and policies.
  • Plans parties, provides games, and encourages residents to assist in the planning, such as making table decorations, wrapping gifts, trimming room or area, and other similar activities.
  • Encourages residents to participate in religious activities to fulfill their basic spiritual needs, through visits with local ministers, attendance at religious services whenever possible, spiritual reading material, and others.
  • Encourages intellectual / educational development through literature, lectures, movies, cultural events, and other activities available in the community.
  • Visits bed-bound residents, writes letters for them, runs errands. This may include assisting residents to church services, appointments, etc.
  • Is responsible for the smooth operation of the resident council and its documentation.
  • Will contact relatives at residents’ request and may act as liaison with relatives.
  • Requisitions, and upon approval of Administrator, purchases supplies, equipment, and materials to carry out programs.
  • Is responsible for appearance of work area.
  • Must be familiar with OSHA Blood-borne Pathogen Standard and BMCC’s Exposure Control policy.
  • Must maintain documentation of activities to meet all state and federal requirements.
  • Create, maintain and manage volunteer groups.
  • Perform administrative requirements such as completing necessary forms, reports, etc., and submitting such to the DNS as required.
  • Interview resident/families as necessary and in a private setting involve in planning activity programs, objectives, goals when possible.
  • Refer resident/families to appropriate social service personnel when the facility does not provide the services or needs of the residents.
  • Attempts to meet the needs and provide adaptive devices for those who may need them.
  • Refer to DNS or administrator if things need ordered.
  • Review departmental complaints and grievances from personnel and residents, and make written reports to the administrator within 5 working days of action taken.
  • Participate in surveys made by authorized government agencies.
  • Assure that all activity progress notes charted are informative and descriptive of the services provided and of the resident’s response to the service.
  • Completes all aspects of paper work and documentation in a timely manner, assure this does not interfere with activities.
  • Aspects of this requirement include providing activities first and completing paperwork secondarily, recognizing the importance of residents having the opportunity to engage in activities is the first priority.
  • Assist in the recruitment, interviewing and selection of personnel for the activity department.
  • Determine departmental staffing requirements necessary to meet the activity department’s needs and schedule a sufficient number of activity people each day.
  • Give schedule to DNS with AD and ADA requests off prior to her making the schedule.
  • Assist with evaluations and job descriptions.
  • Coordinates activities with other departments as needed.
  • Develop, implement, and maintain an effective orientation program for new employees.  Assure they are knowledgeable of policy/procedure, regulations and residents rights, etc.

Core Accountabilities:

Productivity

Demonstrate ability to maintain a high level of output without sacrificing quality. Contribute to facility efforts to maintain and /or improve quality of care through participation in the following:

  • Attend Care Plan meetings.
  • Provide data for the Quality Assurance Committee; as directed.
  • Attend Department Meetings.
  • Serve as a member of the Weight Management Committee.
  • Attend mandatory in-services.

Technical Skills

Demonstrate ability to learn and maintain appropriate technical skills to effectively support the electronic record system.

  • Displays a thorough understanding of charting per regulations.
  • Basic computer skills

Teamwork

Establish & maintain solid work relationships, through communication, cooperation, and positive interaction with all employees, staff and physicians.

  • Approachability – build rapport by making the effort to be cooperative and adaptive, put others at ease, and support co-workers.
  • Listening – practice active listening; display patience when listening to the views of others, and discuss differing opinions with an open mind.
  • Problem Solving work with others to prevent problems & find a solution when issues arise.

Customer Service

Exhibit professional behavior while being caring and compassionate.

  • Customer Focusdedicated to meeting the expectations of the internal customer. Demonstrate sensitivity, empathy, concern and respect for others.  Act with the patient care in mind, gain trust and respect by building and maintaining effective relationships.
  • Maintain confidentialityin accordance with the Oregon State Board of Nursing, hospital and HIPAA regulations.

Effective Use of Resources

Maximize the resources while minimizing waste and controlling expenses.  This includes the effective use of work time and supplies, working safely, following established work practices, and seeking ways to improve operations.

  • Improvement – recommend procedures that reduce costs and streamline operations while improving quality.
  • Maintain neat, clean and professional work area.

Initiative

Self-motivated and contribute to new ideas.

  • Improvements – initiate improvements and apply new methods of working to help achieve goals.
  • Learning on the go develop an action plan when facing new problems, and be open to change.

Supervisory Responsibilities:

  • Activity Staff as assigned and volunteers

Supervised By:

  • Director of Nurses (DNS) and/or RCM

Knowledge, Skills and Abilities:

  • Adheres to dress code, appearance is neat and clean.
  • Completes annual education requirements.
  • Maintains regulatory requirements, including all federal, state, local regulations and accrediting organization standards.
  • Maintains and ensures resident confidentiality at all times.
  • Reports to work on time and as scheduled.
  • Wears identification while on duty.
  • Attends annual review and performs departmental in-services.
  • Represents the organization in a positive and professional manner.
  • Attends committee and management meetings, as appropriate.
  • Complies with all organizational policies regarding ethical business practices.
  • Communicates the mission, ethics and goals of the facility.
  • Good verbal and written communication skills
  • Evidence of effective problem resolution skills
  • Ability to maintain composure in stressful situations
  • Resourcefulness
  • Willingness to consider the advice and opinions of others
  • Ability to make decisions and accept responsibility for the consequences
  • Ability to coordinate and conduct meetings
  • Ability to set and achieve goals
  • Ability to be organized and efficient.
  • Ability to meet deadlines
  • Ability to train and motivate others
  • Ability and willingness to act as a role model in conduct and appearance

Education Requirements: 

  • High School diploma or its equivalent
  • Current Certified Nursing Assistant

Certification/Licensure Requirements:

  • Satisfactory completion of a training course for activity directors approved by the Department of Health and Human Services (DHHS).
  • This person may also be either a qualified therapeutic recreation specialist or an activities professional certified by a recognized accrediting body or a qualified occupational therapist or occupational therapy assistant.
  • CNA License in good standing with Oregon State Board of Nursing
  • BLS certificate

This position demands good physical and mental health. The Activity Director will be required to lift, carry, turn or assist high-risk residents and be willing to work a flexible work schedule. The Activity Director must be able to sit, stand, bend, walk and carry things associated with the activity program. Must be able to lift and/or carry up to 50 pounds.