Administrator – Intermediate Care Center | Full Time

Holly Thompson

Why Blue Mountain Hospital District & Grant County?

The Blue Mountain Hospital District (BMHD) is located in Grant County, Oregon, at the heart of the John Day River, in beautiful, rural, Eastern Oregon.  Our District is comprised of a Critical Access Hospital (CAH), Family & Rural Medicine Clinic, Home Health and Hospice, Emergency Medical Services, an Intermediate Care Center and all of the supporting ancillary departments necessary to care for the health and wellness of our community.

Our District spans from John Day to Prairie City, nestled in a valley surrounded by the Blue Mountains.  The Strawberry Mountain Range and John Day River Valley offers a variety of outdoor activities, from abundant hiking/mountain biking/horse riding trails, to high and low lakes and ponds.  Our area is known to be a “go to” place not just for recreation, but also for big game hunting and fishing!

Join our family-like team and settle into a lifestyle that is hard to beat!

For more information on our area, visit our Grant County Chamber of Commerce page at: https://www.gcoregonlive.com/

Job Summary 

Responsible for the overall management of the Blue Mountain Care Center facility.  Ensures compliance with government regulations, regulatory standards and facility policies to protect the health, safety and welfare of residents and staff.  Ensures excellent resident care.

Essential Functions and Responsibilities

  • Responsible for the operation of the facility.
  • Implements all policies established by the Board of Directors; advises during the formation of such policies and reports on the implementation of such policies to the Board of Directors.
  • Assists with preparing an annual budget showing the expected revenue and expenditures as required by the Board of Directors.
  • Reviews operating results of the organization, compares them to established objectives and takes steps to ensure that appropriate measures are taken to correct unsatisfactory results.
  • Selects, employs, controls and discharges staff and develops and maintains personnel policies and practices of the facility.
  • Ensures maintenance of physical properties in good and safe state of repair and operation.
  • Supervises the business affairs of the facility to ensure that funds are collected and expended to the best possible advantage.
  • Presents to the Board of Directors reports reflecting the services and financial activities of the facility and other special reports required by the Board of Directors.
  • Ensures that the facility maintains accreditation, licensing and quality resident care through the establishment of quality/performance improvement monitoring programs and standards.
  • Prepares a plan for the achievement of the facility’s specific objectives and mutually established goals and periodically reviews and evaluates such plan. Said plan shall at all times reflect the facility’s mission statement and be in accordance with ethics and goals of the facility.
  • Knowledgeable of social, regulatory, political and economic factors that relates to resident care services.
  • Ensures the adequacy and appropriateness of the facility’s scope of services for residents, its professional and support staff and its medical equipment.
  • Participates in public relations and marketing plans and programs.
  • Knowledgeable of resident’s rights in long term care facilities and imparts this knowledge to the staff.
  • Prepares for and assists with Medicaid and Medicare Survey; entrance and exit; meet with Fire Marshal.
  • Ensures that all Payroll based journaling is manually imputed into excel and uploaded quarterly to QIES.
  • Ensures that the quarterly staffing report is filled out correctly and uploaded to NF licensing.
  • Assists with any plan of corrections in the QIES system under EPOC.
  • Ensures that daily charges are complete by the 1st of the following month and sent to billing office.
  • Adds new admits and discharges to Healthland and updates census in Healthland as needed.
  • Payee representative for certain residents; pay their monthly bills, and send quarterly reports to the resident, family and DHS caseworker. Annual reports to social security.
  • Holds personal incidental fund (PIF) monies for certain residents; in order to purchase needed items and send a quarterly report to resident, family and DHS caseworker.
  • Manage facility accounts; i.e. Memorial fund, Personal incidental fund and the Resident council fund; through the bank of Eastern Oregon.
  • Maintain all receipts for all finances, including petty cash. One of two signatures on all checks.
  • Coding on all invoices and review of facility mail.
  • Payroll timesheets in ADP as needed; direct report timesheets for DNS and MSS.
  • Maintain grievance log and ensure all grievances are addressed and investigated, including resident council.
  • Abuse reporting and investigations.
  • Facility wide assessment review and updates.
  • Ensure all testing is complete with appropriate reporting to CDC, OHA and LPH. (Covid)
  • Attends all meetings related to Covid; Covid operations, core medical group and admin council.
  • Reporting all vaccines and weekly reports to CDC with follow up to NF licensing as needed.
  • Ensure all families and residents are updated about facility status and it is documented.
  • Update staffing plan and Covid plan as needed.
  • Ensures all yearly inventory is complete.
  • Works with team to ensure completion or changes with disaster planning and emergency preparedness.
  • Strategic planning
  • Criminal background checks through Orchards as needed
  • Signs off on all timesheets from focus one and staffing partners; keep copies for PBJ data.

Core Accountabilities

Productivity

Demonstrate ability to maintain a high level of output without sacrificing quality.

  • Able to demonstrate and maintain consistent and efficient performance.
  • Ensures all resident care is performed in an environment that optimizes resident safety and reduces the likelihood of medical/health care errors.
  • Is a liaison between the medical director, medical staff, facility staff and the Board of Directors.
  • Performs other duties that may be necessary or in the best interest of the facility.
  • Supports and maintains a culture of safety and quality.

Technical Skills

Demonstrate ability to learn and maintain appropriate technical skills to effectively support the electronic record system.

  • Displays a thorough understanding of electronic medical records and charting per regulations.

Teamwork

Establish & maintain solid work relationships, through communication, cooperation, and positive interaction with all employees, staff and physicians.

  • Approachability – build rapport by making the effort to be cooperative and adaptive, put others at ease, and support co-workers.
  • Listening – practice active listening; display patience when listening to the views of others, and discuss differing opinions with an open mind.
  • Problem Solving work with others to prevent problems & find a solution when issues arise.

Customer Service

Exhibit professional behavior while being caring and compassionate.

  • Customer Focusdedicated to meeting the expectations of the internal customer. Demonstrate sensitivity, empathy, concern and respect for others.  Act with the patient care in mind, gain trust and respect by building and maintaining effective relationships.
  • Maintain confidentialityin accordance with the Oregon Administrator’s Board, hospital and HIPAA regulations.

Effective Use of Resources

Maximize the resources while minimizing waste and controlling expenses.  This includes the effective use of work time and supplies, working safely, following established work practices, and seeking ways to improve operations.

  • Improvement – recommend procedures that reduce costs and streamline operations while improving quality.
  • Maintain neat, clean and professional work area.

Initiative

Self-motivated and contribute to new ideas.

  • Improvements – initiate improvements and apply new methods of working to help achieve goals.
  • Learning on the go develop an action plan when facing new problems, and be open to change.

Supervisory Responsibilities

  • All facility staff

Supervised By

  • Reports drecly to CEO; Board of Directors

Knowledge, Skills and Abilities

  • Adheres to dress code, appearance is neat and clean.
  • Completes annual education requirements.
  • Maintains regulatory requirements, including all federal, state, local regulations and accrediting organization standards.
  • Maintains and ensures resident confidentiality at all times.
  • Reports to work on time and as scheduled.
  • Wears identification while on duty.
  • Attends annual review and performs departmental in-services.
  • Represents the organization in a positive and professional manner.
  • Attends committee and management meetings, as appropriate.
  • Complies with all organizational policies regarding ethical business practices.
  • Communicates the mission, ethics and goals of the facility.

Education Requirements 

  • Required: Bachelor’s Degree in Health Care Administration or other related field;
  • Preferred:  Master’s preferred.

Certification/ Liscensure Requirements 

  • Licensure in the State of Oregon
  • Certification from the National Administrator’s Board and the Oregon Health Authority.